Winds Park OZ respects the privacy of employees, contractors and other authorised personnel who use the Windspark Tailboard application.
This Privacy Policy explains how personal information is collected, used, stored and managed in connection with the application.
Windspark is committed to handling personal information in accordance with applicable Australian privacy laws, including the Privacy Act 1988 (Cth) and the Australian Privacy Principles where applicable.
The Tailboard application collects personal and work-related information submitted by authorised Microsoft 365 users for daily pre-start and workplace safety purposes.
This includes, as applicable to the Tailboard form:
The app does not currently collect GPS location, photographs or device identifiers/diagnostic information through its own functionality. This statement should be reconfirmed if the app is updated.
Information collected through the application is used to support Windspark's workplace safety and operational requirements.
This may include:
Personal information will not be used for unrelated purposes unless permitted or required by law.
Windspark takes reasonable steps to protect personal information against misuse, interference, loss, unauthorised access, modification and disclosure.
Submitted Tailboard records are stored in Windspark’s Microsoft SharePoint environment. Access to the app is through authorised Microsoft 365 accounts.
Access to completed Tailboard records is restricted to Sean McCombe and Tiffany Evans in their authorised Windspark roles. The application developer does not have access to submitted records after development and provides application-level technical support only.
Microsoft 365 and SharePoint access permissions should be verified before publication to ensure they reflect these arrangements.
Completed Tailboard information may be used or disclosed where reasonably necessary for workplace safety, operational management or legal compliance, subject to applicable law and Windspark’s access controls.
Access and disclosure arrangements include:
Windspark does not sell personal information collected through the application.
The application may rely on third-party technology providers for hosting, application distribution, maintenance or technical functionality.
These may include Google Play and Apple's App Store.
The handling of information by third-party services may also be subject to their respective privacy policies.
Windspark will take reasonable steps to ensure that service providers handle personal information appropriately.
Windspark intends to retain completed Tailboard records for one year, unless a longer period is required by applicable WHS, contractual, incident-related or other legal recordkeeping obligations.
Records may therefore remain after a worker or contractor completes their engagement where retention is required.
Information that is no longer required will be securely deleted or de-identified where appropriate and permitted by law.
Sean and Tiffany to approve the one-year retention setting and any exceptions before publication.
Users may request access to personal information held about them through the application.
Where information is inaccurate or incomplete, users may request correction.
Requests should be directed to Windspark using the contact details provided below.
Requests will be handled in accordance with applicable privacy and recordkeeping requirements.
Users who have concerns about how their personal information has been handled may contact Windspark.
Windspark will review privacy enquiries and complaints and respond within a reasonable period.
Where applicable, individuals may also have the right to raise privacy concerns with the Office of the Australian Information Commissioner.
Submitted Tailboard records are stored in Windspark’s Microsoft SharePoint environment. Windspark must confirm the relevant Microsoft 365 data residency and any overseas access or disclosure arrangements before publication; no assurance about exclusive Australian storage is made in this draft.
Windspark may update this Privacy Policy to reflect changes in application functionality, information handling practices or applicable legal requirements.
The current version will be available through the Windspark website.
For privacy-related enquiries, please contact:
Winds Park OZ Website: www.windsparkoz.com Sean McCombe - Director at Winds Park Oz
Email: sean@windspark.com.au